Minutes

Meeting date: 
Wednesday, February 28, 2018

Webster Free Public Library

Trustees Meeting

February 28, 2018

 

             The meeting was called to order at 4:08 p.m.  Present were Cathryn Clark-Dawe, Director, Nancy Picthall-French, Chairperson, Marty Bender, Treasurer, and Leslie Collins, Secretary.

The Secretary’s report for January was reviewed and accepted.

The Treasurer’s report through February 28th was reviewed and accepted.  Within the budget, Marty renamed the Media line to Materials and offered to rename the Entertainment line to Programming.    

 

Old Business

          Marty did a test run with the new EZCap converter and recorded 2 cassettes totaling 3 hours. The recordings can be stored on a computer (i.e. Windows Media), into an iTunes account or onto a CD.  The EZCap will be stored in the library.  Questions to be answered next month:

  1. What are the implications of having the EZCap converter?  Where do we go from here?
  2. How do we offer the EZCap converter to patrons, the Historical Society, high school students and/or other interested parties?
  3. Do we allow the EZCap to be checked out of the library?  How would that work?
  4. Are we going to store the oral histories at the library, and if yes, how? 

         

 Movies were chosen for the next four months:  

Mar. 16th, The Big Sick @ 7:00 p.m.

Apr. 25th, Pete’s Dragon @ 2:00 p.m.

May 18th, The Darkest Hour @ 7:00 p.m.

June 22nd, The Crooked House @ 7:00 p.m.

 

            Four pages in Policies and Procedures were reviewed and discussed. The two pages titled “Webster Free Public Library, Policy Manuel, Revised 1987” were deleted.  All of the policies/procedures listed are superseded by existing, updated policies/procedures.  The next two pages titled “Webster Free Public Library, Statement of Concern About Library Resources” was kept as is, is a required form and is located in the Policy Handbook.

 

Nancy contacted the Fish and Game Department and asked if the presentation on Bobcats in April would be appropriate for the elementary students at WES, but was informed that the content is geared more for adults. Nancy has advertised in The Hippo, the Merrimack Valley Voice, the Union Leader and the Concord Monitor.  Both Leslie and Marty will not be available for this event.

 

 

New Business

         

            Marty proposed two new policies.  The auditor suggested that checks reimbursing Marty should be signed by another trustee. The Board designated Nancy Picthall-French.  Marty will go to the bank to initiate the changes.  On the way to the Advocacy Workshop on March 12th workshop, the second signature will be added to the library account.  Marty will also research whether library business can be conducted through email.  He will write a rough draft of the policy for the next meeting.  He suggested that Cathryn collect all the trustee email in a folder on her computer.  It may be necessary to post emails on the library website (Websterl@tds.net).   

            Leslie asked where the substitute guidelines were going to housed.  It was decided they would be kept in the Trustee box at the main desk.  To possibly improve attendance at the movie nights, she asked if there was a way that patrons could make recommendations for movies they would like to see.  It was decided this would be too complicated because of the restrictions of the state approved library list.  She reviewed the following upcoming dates:

Karen will be working alone on the third Wednesday night in March, June and September.  The dates have been marked on the calendar at the main desk.

In October, the Trustee Meeting was moved from the 24th to the 17th.

                                    The day before Thanksgiving, the library closes at 4 p.m.

The Trustee meeting in December was moved from December 26th to December 19th.

Leslie will not be available for the movie in March or the Bobcat Presentation in April.

           

Nancy reminded us that at our next Trustee meeting in March, it is time to vote on each of our positions on the board. It is also time to review Cathryn’s goals and progress in her Annual Evaluation.

 

Cathryn, Marty and Nancy will be going to a NHLT workshop entitled, Advocacy Bootcamp for Librarians and Trustees, on Monday, March 12, 2018 at the Hookset Public Library from 1-4:30 p.m.  Marty has paid for the workshop.  Enroute to the workshop, a stop will be made at Merrimack Savings to add a second signature to the checking account for reimbursements.   

 

The meeting ended at 5:18 p.m.  The next meeting of the Webster Free Public Library will be on Wednesday, March 28, 2018 at 4 p.m.

 

Respectfully submitted,

Leslie Collins, Secretary