Minutes

Webster Free Public Library

Trustees Meeting by Teleconference

Thursday, November 19, 2020

           The teleconference began at 3:02 p.m.  Present were Cathryn Clark-Dawe, Director, Nancy Picthall-French, Chairperson, Marty Bender, Treasurer, and Leslie Collins, Secretary.  The teleconference took place on FreeConferenceCall.com.

The Secretary’s report for 10/29/2020 was reviewed and accepted.

The Treasurer’s report was reviewed and accepted.  Marty received payment from the town and submitted the Library’s portion back to the town.  Payments were projected for the remaining of the year:  carpet cleaning, $800 to Biblionix, $2000 to hoopla, $350 to Amazon, and $110 to Staples.  A charitable contribution to FreeConferenceCall.com was unanimously decided against since the library is a nonprofit organization.  Marty has some questions concerning the budget which will be discussed at next month’s meeting.  

Old Business

          Cathryn has ordered book containers for winter pickup that can be later used for supplies when/if they are no longer needed.

            Marty sent payment into Baker& Taylor and the Park Street Foundation.  Marty will schedule a carpet cleaning.  Saturday, December 26, was suggested as a convenient day for the carpet cleaning.

            The Trustees will be presenting the Library Budget to the Select Board on Monday, November 23 at 6:00 p.m.

            Nancy has ordered the five volunteer appreciation gifts and they will be mailed directly to Leslie.  Leslie requested that one more volunteer be added to the list.  All agreed.  Nancy will order one more.

New Business

            It was a unanimous decision to grant Cathryn the vacation time she requested on Wednesday, December 23 and Sunday, December 27.

            The SWANK license for movies has been extended through June 30, 2021.

            A donation from Judy O’Donnell was received.  Leslie will send a thank you.

Cathryn requested looking into the purchase of tablets for patrons.  Nancy suggested looking into also purchasing the keyboards for the tablets.  Marty suggested looking into the Chrome Tablet where programs are stored on the Cloud. 

            Marty will contact Emmett Bean and ask him about the blue/white Library signage before ordering.  He will inquire about size, placement and mounting materials.

            Nancy is revising the New Resident letters with updated information.  She will send us each a draft.

            Nancy inquired how the old Trustee notes are stored and Cathryn said they were stored in binders.

            Nancy introduced a Director’s Report form, asked for feedback and modifications.  The Trustees agreed to start the report in January and modify it as needed.

The teleconference ended at 3:57 p.m.  The next teleconference will be December 17 at 3:00 p.m. 

Respectfully submitted,

Leslie Collins, Secretary

Summary of duties during December 2020:

*Marty will schedule a carpet cleaning for Saturday, December 26.

*Marty will address his concerns about the budget.

*Marty will contact Emmett Bean regarding Library signage, location, size, mounting.  

*Marty will set up the next teleconference on December 17 @ 3 p.m.  (1-425-436-6362, 455735#)

*Cathryn and Nancy will invite the public to the Trustee Meeting Teleconference Calls on December 17, 2020 at 3:00 p.m. on the town website and the Library’s Facebook page.  They will keep the public informed of ongoing communication in the Grapevine, Concord Monitor, Merrimack Valley Voice, with signage and the message board.

*Cathryn will explore the purchase of tablets/keyboards.

*Leslie will monitor the need for Celebration Bags at the Food pantry.

*Leslie will prepare six volunteer appreciation cards and mail out the gifts by the first week in December.

*Nancy will arrange for one additional volunteer appreciation gift.

*Nancy will be on call for cleaning services.

*Nancy will revise the welcome letter to new residents and send us a draft copy.

*All the Trustees will attend the Select Board meeting on Monday, November 23 @ 6:00 p.m. to present the budget for 2021.

All decisions made take into consideration the health and safety of the staff/patrons and are subject to change.  The Trustees and Director are meeting monthly and are making informed, cautious decisions.