Minutes
Webster Free Public Library
Trustees Meeting
October 23, 2019
The meeting was called to order at 4:09 p.m. Present were Cathryn Clark-Dawe, Director, Nancy Picthall-French, Chairperson, Marty Bender, Treasurer, and Leslie Collins, Secretary.
The Secretary’s reports for September 25 and October 15 were reviewed and accepted.
The Treasurer’s report for October was reviewed and accepted. The bank statements have been changed from paper to e-Statements.
Old Business
The Proposed/Tentative 2020 Budget was revisited. Everyone agreed to continue to purchase CDs for the library instead of adding the money spent on CDs to the Hoopla account. Marty will speak to Nancy Bates concerning the percentage to determine the increase in the budget line “Employee Share”. The budget will be finalized at our next meeting.
Everyone agreed that Cathryn should start purchasing the Library Edition CDs rather than the Trade CDs. Although Library Edition CDs are more expensive, individual CDs in a collection can be replaced if they become damaged, whereas with Trade CDs, the whole collection needs to be replaced.
Presently the trial password for Hoopla is not working. Once Cathryn familiarizes herself with Hoopla, she will instruct us on how to use it. Hoopla will be advertised at the Library, in the Grapevine, on our Facebook page and our Library website. Initially, patrons will be allowed four selections per month. A reassessment of Hoopla will be made after the trial period.
The presentations were reviewed for 2020. Jim Ramanek ($0) will present in January. Leslie will follow up with an email to him. The Owl Program from Squam Lake Science Center ($250 plus approx. $55 in mileage) will present Saturday, March 28 at 2 o’clock. Nancy is waiting to hear from NH Audubon (Live Animals, June) and NH Humanities (Women’s Suffrage, $0, just mileage, Oct.)
Cathryn gave an oral update of her progress on her three annual goals. Her three goals are being addressed in a timely manner.
New Business
Cathryn reported that the new Interlibrary Loan service is now operational.
Marty will text us the name of the movie for November. It will be held on November 15 at 7 p.m.
Leslie wondered if the movie times should be changed from 7:00 to 6:30 p.m. It was decided to ask the patrons at the next movie what their preference is. Marty suggested offering the 2 o’clock time in the afternoon.
Nancy continues to send new residents informational packets about the library.
The meeting ended at 5:35 p.m. The next Trustee Meeting will be on Wednesday, November 20, 2019 at 4:00 p.m.
Respectfully submitted,
Leslie Collins, Secretary
Summary of duties during November 2019:
* Marty will speak to Nancy Bates and find out the percentage to determine the increase in the budget line “Employee Share”
*Marty will review where we stand with the Oral Histories
*Cathryn will continue working on Hoopla.
*Cathryn will continue to work on her Annual Goals.
*Leslie will finalize the Seed Starting Workshop by Jim Ramanek in January.
*Leslie will deliver two Gift Bags to the Food Pantry.
*Leslie will ask the patrons at the next movie if they have a time preference for the winter months.
*Nancy will finalize the NH Audubon and NH Humanities Workshops.
*Nancy will continue to send out Informational packets to new residents.