Meeting date: 
Wednesday, April 27, 2022

Webster Free Public Library

 Trustees Annual Meeting

Wednesday, April 27, 2022


The meeting began at 4:09 p.m.  Present were Cathryn Clark-Dawe, Director, Nancy Picthall-French, Chairperson, Marty Bender, Treasurer and Leslie Collins, Secretary.  The meeting took place in the Meeting Hall next to the library.  The meeting was video recorded.

The Secretary’s report for 3/16/2022 was reviewed and accepted.

The Treasurer’s report as of 4/27/2022 was reviewed and accepted.  The changes in the phone bill Marty spoke about in February are reflected in the payment made this month.

The Director’s Report from 3/13/22 to 4/23/22 was reviewed and accepted.  Leslie liked how the Program Attendance was broken down by movie, book group and garden group.  Cathryn commented that the library visits reflect six weeks because our March meeting was held a week earlier.  She also reported having difficulty posting the Director’s Report online.  When she posts it, the previous month’s report is deleted, rather than being added consecutively.  She is looking into a solution.

Old Business

The new resident letter and Brochure were revised and updated once again.  Nancy and Leslie took notes on the changes, which are listed in an addendum after Summary of Duties.  By adding a line about the Home Delivery Service to both, we are accomplishing an objective (Goal #1, Objective #5 Continue outreach efforts for homebound patrons) in the library’s Ten-Year Plan.

          Twenty participants attended the Garden Group meeting on Sunday, 4-3 at 1:30 p.mGeorge Cummings talked about composting and Marty Bender did a presentation on making soil blocks.  Both presenters were excellent.  The Zoom feature was successful so Leslie could watch from home.  The Garden Group will be meeting on 5-1-22 at 1:30 p.m. in the Meeting Hall next to the library for a book swap.  Linda Clark will talk about invasive species and will have pamphlets to share.  Participants are encouraged to bring in samples of their invasive species for identification.  Donna Frost sent an email informing the Gardening Group of the annual Perennial Exchange held at the Concord City Auditorium on Saturday, May 7 from 8 a.m. to noon.  On Saturday, June 4, 2022, there will be a plant swap at Pillsbury Lake Village District Clubhouse (rain or shine) which will be supervised by Donna Kenney.  All residents of PLVD and the Town of Webster are invited to attend.  Specifics are outlined on the Webster, NH Facebook page.  Participants are encouraged to bring bare root plants due to the presence in our area of the invasive Asian Jumping Worm.

            Cathryn continues to obtain estimates for the air conditioner.  Clough gave a $7000 estimate for a dual heating/cooling system.  George’s Heating and Cooling from Manchester (Angie’s List) gave an $8000 estimate.  Heritage does residential only.  She is still waiting for an estimate from Dick Schock.  Cathryn has reached out on Facebook asking for recommendations.  She would prefer to use a local company.

            Nancy reported the findings of a safety inspection from the State of NH Department of Labor.  She read two violations aloud and Cathryn addressed both violations.  She has rectified both situations.    

The movie for May is Death on the Nile on Friday, May 20 at 7 p.m.  Leslie will deliver snacks and water.  Nancy and Marty will attend the movie.  Marty is showing Nightmare Alley in June and would like to show Lonestar in July.

            Peg Foss responded that there are enough Celebration Bags at the Food Pantry on 4-27-22.

Nancy has offered to drive to the NHLTA Spring Conference on 5-10-22 from 8 a.m. to 3:45p.m.   She will contact us prior to the conference.  She will meet us in the library parking lot at 7:30 a.m.  Marty has paid for attendance.

New Business

          Cathryn expressed that she would like to see a handicapped symbol posted with the new library sign outside by the ramp to avoid confusion about the two entryways.

            Marty and Emmett found the marker for the library sign and Emmett will be posting the new signs.

            Leslie gave Marty a receipt in the amount of $53.88 for a $50 gift card which will be saved until it is needed.  She has cleaned and fertilized the front gardens with the help of her grandson and husband.  She requested six bags of mulch.  Marty will order and deliver to the library.  He will text Leslie once delivered.  Leslie asked for permission to buy more teak oil for the bench, which was granted.  Leslie will send Cathryn the email about requesting books in Spanish for FCI Berlin.  Cathryn will request Spanish books on the library’s Facebook page.

            Nancy inquired if we should close on Juneteenth (Sunday, June 19, 2022) since it is a national holiday.  She asked Cathryn to ask the statewide consortium and find out what other libraries are doing.  

            At 4:59 p.m. Nancy made a motion to go into nonpublic session (RSA 91-A:3, II(a)).  Leslie seconded it and all were in favor.  The minutes of the nonpublic session are on the following page.  At 5:02, Nancy made a motion to end the nonpublic meeting.  Marty seconded it and all were in favor.  At 5:02 Nancy made a motion to seal the nonpublic meeting notes.  Leslie seconded it and all were in favor.

The meeting ended at 5:03 p.m.  The next meeting will be held in the Meeting Hall next to the Library on Wednesday, May 25, 2022, at 4:00 p.m.


Respectfully submitted,

Leslie Collins, Secretary


Summary of duties during May 2022

*Marty will reimburse Leslie for a $53.88 gift card.

*Marty will purchase six bags of mulch and deliver it to the Library.  He will text Leslie when he delivers it to the library.

*Marty will continue to bring the itemize budget lists to the meeting.  He will also bring the page entitled “Actuals” to each meeting.

*Cathryn will ask for Spanish books on the Facebook page.

*Cathryn will let Nancy know the stipulations of The Fells pass.

*Cathryn will inquire if other libraries are closing on Juneteenth.

*Cathryn will post the Director’s Report online.

*Cathryn will continue to investigate replacing the air conditioner. 

*Cathryn and Nancy will invite the public to the next Trustees Meeting on the town website and the Library’s Facebook page.

*Leslie will send Cathryn the email about collecting Spanish books for FCI Berlin.

*Leslie will spread the mulch at the library.

*Leslie will monitor the need for Celebration Bags at the Food pantry.  Last contact was April 27.

*Leslie will do the sign for the Garden Group and put it out in front of the library. 

*Leslie will do the sign for Death on the Nile and put it out in front of the library on May 10.  *Leslie will supply individual snacks and mini bottles of water for Movie Night on May 20.  *Nancy and Marty will attend the movie.

*Nancy will revise the New Resident letter and the brochure. 

*Nancy and Donna will advertise the garden group meetings.

*Nancy will invite the public to the Movie Night on the town website, Pillsbury Lake website, the Facebook page and in the Concord Monitor.

*Nancy will welcome new residents to Webster and the Library with the welcome letter.

***N, M, L will attend the NHLTA Spring Conference.

***N, M, L, C can view the recorded workshop Primer on Transcribing Historical Documents by NH State Archivist Brian Burford on KSC Mason Library’s Facebook page.



New changes made to revised brochure and New Resident Letter:


            Front page under Library Information, 2nd paragraph, subtract the sentence, “Masks are required at this time.”

          Front page under Library Information, 5th paragraph, take out words “click on the Library Catalog tab” and add, “…then go to What’s New section in the online catalog.” to the end of the last sentence.

            Front page, middle section, include a paragraph about The Fells and the stipulations of the pass.

            Back page, first column, third paragraph delete the word “and” and replace with “to”, so it reads, “…from Wired Magazine to Country Living to Martha Stewart Living.”

Back page, middle column, 4th paragraph, the number 1000 does not have a comma.

Back page, third column, 4th paragraph, delete “…are new to the library.”

New Resident letter:

          Mention the Home Delivery Service