Meeting date: 
Wednesday, June 3, 2020

Webster Free Public Library

Trustees Meeting by Teleconference

Wednesday, June 3, 2020



           The teleconference began at 4:00 p.m.  Present were Cathryn Clark-Dawe, Director, Nancy Picthall-French, Chairperson, Marty Bender, Treasurer, and Leslie Collins, Secretary.  The teleconference took place on FreeConferenceCall.com.

The Secretary’s report for 5-20-2020 was reviewed and accepted after a change was made in the second paragraph under Old Business, brown paper bags was changed to new plastic bags.

The Treasurer’s report through June 3, 2020 was reviewed and accepted.    


Old Business

          Cathryn reviewed how curbside delivery was working since it started on Sunday, May 31. Requests/checkouts are slowly increasing and there are no major concerns thus far.

           Nancy suggested that purchasing a plastic shield for the front desk temporarily be postponed.  Recommendations from library sources are continually evolving and resources for libraries may become available.

            Nancy asked if there was any communication from other town departments regarding resources and policies regarding opening to the public.  Cathryn said there had not been.  She watched the streaming of the last Select Board Meeting. The CARES money was not discussed. She will email Leslie Palmer, inquire if there is a planned meeting date and express the desire for the library to be represented.  Nancy felt that a unified approach to policies, such as wearing face masks, be consistent between boards and departments.

            The State Library has purchased an online program patrons will have access to for the Summer Reading Program.  Cathryn has watched the training video. She has written a letter to parents.  Stephanie Wheeler of WES has agreed to include it in the End of The year correspondence.  Cathryn will run the Summer Reading program for 5 weeks this summer.

            Nancy has purchased one of the one-allowed-per-customer bottle of hand sanitizer for the library.  Cathryn is not sure how/when the gallon of hand sanitizer allotted for libraries will be arriving.

            Nancy asked Cathryn to keep a running list of supplies she may need.  Expiration dates for printer ink was mentioned.  Nancy asked Marty to prepare a look at the 2020 budget to date by our next meeting.

            Marty will look into purchasing a microphone.  Marty wants to explore microphines the town might already own and get recommendations from David Hemmingway regarding type/brand.



New Business

Cathryn is consulting the NH Municipal Association, American Library Association, NH State Library, NH Automated Information Systems and other websites/resources for evolving/updated resources/recommendations.

Nancy attended a NHLTA Virtual Roundtable on June 4.  She recommended that Cathryn’s Annual Review be postponed until March, all agreed.  Because the meeting notes are required to be posted in two different places, Nancy asked Cathryn to choose a second place to post the meeting minutes since the library bulletin board is inaccessible while the library is closed.

Leslie inquired how the fall plantings were coming along in the front garden and if they needed attention.  She will check the gardens for weeds and watering during times the library is closed.       


            The teleconference ended at 4:35 p.m.  The next teleconference will be on Wednesday, June 17, 2020 at 3:00 p.m.  Please take note of the time change. 


Respectfully submitted,

Leslie Collins, Secretary


Summary of duties during June 2020:

*Marty will look into purchasing a microphone.

*Marty will prepare the 2020 budget to date for the next meeting.

*Marty will set up the next teleconference.  (1-425-436-6362, 455735#)

*Cathryn and Nancy will invite the public to the Trustee Meeting Teleconference Calls on June 17, 2020 at 3:00 p.m. on the town website and our Facebook page.  They will keep the public informed of ongoing decisions/changes as the library transitions to reopening.

*Cathryn will email Leslie Palmer to inquire if a COVID town committee is being formed and express the desire for the library to be represented.

*Cathryn will post the meeting notes in two places.  

*Leslie will send everyone the June NHLTA Roundtable notes once they are available.

*Leslie will check out the front garden on a cool morning/evening when the library is closed.


All decisions made take into consideration the health and safety of the staff/patrons and are subject to change.  The Trustees and Director are meeting every two weeks and are making informed, cautious decisions.